The Most Complete List of Productivity Tools
Are you as productive as you’d like to be?
This is what most people would say:
In today’s workplace, there’s always more to be done. It’s an endless line of tasks, each and every one more important than the other.
You’re probably asking:
"How can I make better priorities"?
"How can I avoid more work"?
Productivity and time management is all about getting more done in less time. Keeping a monthly or weekly calendar is one way, organizing your day in chunks is another.
There’s also quite a few productivity hacks that you can use, like de-cluttering your desk, the 2-minute rule (If a task takes less than 2 minutes, get it DONE), the 20-20-20 rule (Every 20 minutes, fix your eyes at something 20 feet away, for 20 seconds), and lots more.
Here are the areas covered in the post:
Digital Contract Signing
Teamwork and Project Planning
- Email Marketing
Whatever you need help with, there’s almost always a tool for it. And that’s exactly what you’re going to get today.
So, without further ado, let’s get started…
Analytics and Insights
Gain deep website insights about your leads, engage your visitors, convert them, integrate your services and automate tasks.
Triggerbee let’s you see exactly how your visitors are using your website, what their interests are and automate tasks based on behavior. Trusted by some of largest brands in the Nordics, you can't go wrong with this one.
Analytics for mobile (Android, iOS) and web apps. Let’s you log data from your apps, analyze behaviour and measure engagement.
Google Analytics hardly needs any introduction. The most popular analytics service all around.
Let’s you discover where there’s room for improvement on your website with heatmaps, visitor recordings and conversion funnel tracking.
SimpleReach helps companies “bridge the gap between measurement and distribution”. You can also backtrack and analyze what content performed the best.
One of the most popular tools for scheduling social media post. You can schedule posting on all the major social networks. Buffer makes social media a lot less time consuming and much more efficient.
Not too different from Buffer, Hootsuite is also used for using social media. It connects with over 36 social networks and let’s you monitor comments, likes and retweets all in one place.
Built to optimize the communication on social media for you and your company. You get access to a dashboard where you can both publish posts and answer any message that matters to your business.
Helps you “deliver better brand experiences that your visitors won’t click away from”. Falcon.io is the platform of choice for some of the most established brands in the world. They help you monitor what your visitors actually are interested in. Acts like a CRM for social media.
Advanced analytics that let’s you understand, measure and act upon data from your social media marketing.
Stop the guesswork and let actual data power your decisions on social media. Simply Measured is one of the most in-depth platforms for measuring the success of your social media marketing.
Tools to Help You Focus
Finally! A browser extension (Chrome/Firefox) that will help you become more productive, right away. It hides images (but makes them visible on mouse hover), removes CSS, un-bolds text and you can even change the color scheme to, say, black background with white text. Just to make every visit as short as possible. You can also temporarily switch it off it there’s something you need to explore.
Have you heard of the 20-20-20 rule? Every 20 minutes, take a 20-second break and fix your eyes at something 20 feet away. If you spend a lot of time in front of the computer, you spend a lot of time both sitting still, and straining your eyes. Pair this with little to no exercise and you have a recipe for disaster! EyeDefender sits in your system tray and gives you a pop up in the right corner of your screen, or a visual training, reminding you to take a 20-second break.
The Pomodoro Technique is not very far from the 20-20-20 rule, but with a twist. Instead of just taking a 1-minute break, the Pomodoro Technique advocates you should at least take a 5 minute break.
The average person spends around 106.2 minutes each day on social media. Needless to say, it’s a big time consumer. Work mode is a Chrome extension that blocks every social media website. There is no in between, when it’s on, it blocks everything.
If you put a gun to my head and forced me to only use one tool, Google docs would be my choice. It’s cloud based, it autosaves and you can easily let other members in your team make suggestions and comments in your text.
Contently gives you an easy and intuitive interface that lets you assign writers to specific articles or stories. You can set up deadlines and schedule what, when and where to post.
If you find yourself having trouble writing content or finding freelancers willing to put in the work, you should check out Textbroker. It’s a leading content creation service that let’s you stay in control from the beginning to published article. There’s a few different levels of service, and it ranges from low quality with the occasional spelling errors to professional and ready-to-use articles.
Newscred have a large network of writers to assist your needs, day and night. Their unique content marketing platform lets your brand “grow with efficiency, agility and scale”
Triggerbee lets you automate any tasks related to lead capturing or customer relations that normally are very time consuming. Connect your newsletters, website forms and CRM with a breeze.
If you’re into automation then surely you know of Mandrill already. It’s a transactional API for Mailchimp users and it let’s you send out targeted and personalized e-mails based on triggers you set up.
Zapier let’s you connect apps that normally isn’t connected to eachother. You can create chains of automated tasks, not very far from what IFTTT can do. (If this then that)
Salesforce Marketing Cloud
Salesforce is one of the largest, most complex and perhaps the most complete marketing automation platform out there, if you’re a really, really large company. If you’re in need of a big enterprise solution, then you’re probably in their target demographic. Although, due to it’s sheer size it usually requires a dedicated service team.
Marketo is not too far away from Salesforce. Send out email campaigns, build landing pages and nurture leads. Built as an enterprise solution.
A leading CRM for startups which gives you a visual and intuitive interface for managing deals in different stages and, an ability for you to customize your entire pipeline. Great for small and medium sized companies.
"Close.io is the inside sales CRM of choice for startups and SMBs."
SuperOffice is an all-in-one CRM that helps you find, catch and keep more customers.
A CRM that works “the way you work” according to their website. Insightly also detects virtually any social media profile related to the email address you put in.
A CRM that let’s you bring all your conversations across multiple channels (social, e-mail, phone) to one place.
TinyTake is the ultimate screen capturing tool. Select the area you want to capture and then add arrows, boxes, arrows with text or blur out unwanted information. This is truly one of our secret weapons when it comes to quickly making great looking tutorials without having to open up Photoshop and making a big project out of it.
Feedly is a great tool to use if you read a lot of blogs. It automatically gives you the latest post from your favourite blogs.
Probably one of the best free and web-based image editors available. Our go-to choice when we want to create compelling images fast! Upload your own images or search through their extremely extensive library of ready-to-use icons and photos.
“The easiest graphic design tool you’ll ever use” according to their website. Creating images for any social media campaign or blog post is easy with this tool.
A very powerful graphic editor, straight in your browser. Has great, ready-to-use templates for iphones, websites and much much more. Definitely worth a minute or two of your time.
Piktochart let’s you create great infographics, reports or other visual communication without hiring a designer.
“Everything you need to create and publish infographics”
Not too far away from Canva, but specifically made for infographics. Easy and intuitive.
Great complementary resource to any of the above. Free stock images!
Freepik is one of my personal favorites when it comes to finding great vector images. Has one of the largest databases of vectors, PSD’s and editable stock imagery for your blog or content needs.
Over 950+ (and constantly growing) stock images, free to use.
Free stock photos aimed at people and companies - mainly startups - in the tech industry.
Thousands of high quality photos. No attribution needed, all photos are free from copyright restrictions.
Digital Contract Signage tools
Makes landing page creation a breeze. Very intuitive, easy drag and drop editing and fully responsive from the get-go. Definitely worth a shot if you or your team needs a fast way of building great landing pages.
Create high converting landing pages without I.T. Quite similar to what Instapage offers, but more targeted towards agencies.
A complete lead generation system with everything from landing pages to opt-in boxes and SMS technology.
Packed with ready-to-use templates, you’ll have no problem getting a professional looking landing page up and running in no time with this tool.
Weld is a super simple tool, perfect for those who want to create a stylish and modern website. It's drag-n-drop and you don't have to know any code.
If you’re not careful with your A/B tests, you could end up picking a winner that quickly turns on you and gives you a 30% loss. With a tool like Optimizely, you’ll definitely keep track on what works and what doesn’t.
Features similar to Optimizely. Let’s you tweak and test variants of your website so you won’t make any change before you know it actually works.
See what keywords your competitors are targeting and unveil their ad strategy with this tool. If you’re serious about getting results from SEO, this is a tool you won’t regret paying for.
Moz: SEO Software
One of the most sophisticated platforms for managing, analyzing and monitoring your search engine optimization.
Top of the line SEO-help if you’re using Wordpress or Drupal. It helps you follow best-practices, and keeps you up to date so you’re always ahead of your competition.
Discover what keywords your competition are spending money on.
Broken Link Checker
Even if link-building isn’t as important as it was just a few years ago, it’s still a big ranking factor. Especially if you can get a link from a site like Wikipedia. Broken Link Checker is a tool that helps you find broken links on any website so you can replace them with your own content.
An SEO and backlink checker tool. Gives you access to one of the largest and most accurate backlink databases on the web. Great for spying on the competition.
Online Research Tools
A web scraper for non-coders. Just upload an url, point at what pieces of data/content you want to collect, and add another page. If you want to analyze a blog, you can easily make use of their URL-multiplier tool. A must for any growth hacker or digital marketer!
Research makes any task more streamlined and it makes the job easier to do. If you want to research your customers or people like them, Quora is a great place to start. It’s a social network that lets you answer questions or ask them. Just search for a topic to see what other people have asked, and what some have answered. Gives you a great deep-dive into people’s minds.
As a marketer you have a toolbox with a certain set of tools. Without Buzzsumo, it’s far from complete. Buzzsumo let’s you see what content is shared the most on social media. Just put in a URL to see which content performs best. Extremely helpful when looking for inspiration on content creation.
The better you know your target audience, the better your marketing will be. Browsing various online forums could help you take a deep dive into your ideal customer. Find three of the largest forums in your niche and try to find any trends. Use a web-scraper like import.io to extract all headlines, analyze and sort them in excel and see what people are asking about.
Teamwork and Project Planning Tools
Safelink let's you send sensitive information (like your credit card number, social security number) and prevent security issues or even identity theft.
A smart collaboration tools that lets you plan and organize tasks with “cards”. You can customize the name for each card added, comment, attach images and collaborate on a very sophisticated level. Also great for running remote teams.
Another golden nugget from Googles arsenal of tools. Like regular excel, but in the Google cloudbase.
A planning tool for teams that simplifies your content marketing process.
Basecamp is perhaps one of the best known collaboration tools out there. Organizing events, projects and large teams is a breeze with Basecamp.
Mark Zuckerbergs co-founder Dustin Moskovitz left Facebook together with another colleague in 2011, to start Asana. It’s one of the best webb and mobile application available to make teams more productive, and it’s easy to setup aswell. “If you can make a list or send an email, you can use Asana”.
Slack provides a chat option for teams worldwide to replace work emails inside teams. From the creators of Trello, and works the same way any chat does, but with heavier functionality.
Every great team needs a great way of tracking their time. Create and send invoices, track expenses and connect the apps you’re already using.
Similar to a few other options here, but unlike i.e. Trello, DaPulse gives you a great, visual overview of your projects and collaborations.
Lets you share files with your team over the network you’re currently connected to. You’ll have to scour the deep end of the web if you want to find an easier and more intuitive way to share files.
Communicate faster by using quick videos!
Lead Generation Tools
A great tool with many variations of lead capturing forms. Only for Wordpress users.
A very sophisticated standalone option. Create compelling forms with a drag and drop builder, A/B-test or create different variations based on your current offers.
Capture leads based on how they use your website. Once captured, the visitor will be logged and saved. Send your leads directly to your CRM or to a segment of your email list.
At around $4000/month, Bounce Exchange is clearly not a choice for those that cannot afford anything extra. They offer a high-end service where they write your copy, design your opt-in forms and sets up all the necessary integrations and connections.
Email Marketing Tools
SalesHandy is an Email outreach and Sales productivity tool with features like Email Tracking, Email Scheduling, Mail Merge with auto follow-up, Document Tracking, Email Templates and Actionable analytics. SalesHandy supports Gmail, Outlook and other Email service providers. Get more with Emails using SalesHandy!
Perhaps one of the easiest e-mail marketing platforms out there. Register an account, create a list and start collecting leads. Sending out fully responsive newsletters and nurturing leads becomes fun with Mailchimp. Integrates seamlessly with Triggerbee.
Carma Marketing Hub
Send out relevant and dynamic content triggered by behaviour. Segment your customers and make sure they’re not all treated the same. If you’re looking for an email marketing platform that bends after your needs, you can’t go wrong with Carma Marketing Hub.
Provides a great platform for beginners and advanced marketers. You’ll be able to set up campaigns that deliver results in no time with this great tool.
With Rule you can send out and create responsive newsletters, reach out to prospects who abandoned their shopping cart, send out text messages (with a 97% open rate!) and much more. P.S. Only swedish.
A platform for small to medium-sized companies. Not too far away from Mailchimp, Aweber brings you a similar set of features and functionality.
Did we forget about your favourite tool?
This list is far from complete. There are litterally thousands of tools out there, but these are the ones our team knows of and uses.
If you use or love any tool that we didn't mention here... please, email me at firstname.lastname@example.org. I'll make sure to add it to the list.